Archival Workshop on Ingest, Identification, and Certification Standards (AWIICS)

(A part of the ISO Archiving Workshop Series)


Standardization Project Considerations

Archival Workshop on Ingest, Identification, and Certification Standards
DATE: October 13-15, 1999

HOST: The National Archives and Records Administration
Archives II
8601 Adelphi Road
College Park, MD 20740-6001



1. Identification of Proposed or Existing Effort

1.1 Title

[The title should be descriptive of the project subject matter.]

1.2 Contributor(s)

[If the Contributor is a group or organization rather than an individual, names of the individual or individuals representing the group or organization should be listed. For each individual name, give the person's address, email address, fax number, and telephone number for communications. Identify a prime point of contact (POC).]

1.3 Description of Effort

[Provide a brief description of the effort.]

[We anticipate that these would be a maximum of two pages with figures. If a current specification is being offered for standardization, abstract that specification here and provide references to the specifications.]

1.4 Justification

[This section specifically identifies the need(s) and problem(s) that the proposed work is intended to address.]

1.5 Definitions of Concepts and Special Terms

[Define any concepts or terms which would help clarify your description.]



2. Scope of Proposed Effort

2.1 Recommended Scope

[Recommended scope of the effort is described appropriately in order to bound the effort in both areas covered and areas not intended to be covered by the standard itself.]

2.2 Existing Practice

[You should describe any existing practices in the area of the proposed work to aid in judging timeliness and appropriateness of the project. A useful effort (1) may formalize accepted de facto practice in an area, supplemented by standardization of details which have not converged in practice, or (2) it may be developed in a new area where little or no investment has been made in a variety of equivalent practices. ]

2.3 Expected Stability of Proposed Product with Respect to Current and Potential Technological Advances

[How frequently would you expect the product to be modified to remain current with new or enhanced technology?]



3.0 Standardization Effort

3.1 Recommended Program of Work

[A recommended program of work is provided as guidance in scoping and scheduling the activities needed to develop the proposed document.]

3.2 Resources - Individuals and Organizations Competent in Subject Matter

[A description of available resources -- individuals and organizations competent in the subject matter -- is included to assure that a set exists from which to draw volunteers to address the proposed program of work.]

3.3 Recommended Standards Development Organization (Existing or New)

[One may wish to recommend the assignment of the proposed project to a particular existing standards development organization, or propose creation of a new organization to undertake the project, with a documented rationale for the recommendation.]

3.4 Anticipated Frequency and Duration of Meetings

[An estimate of the anticipated frequency and duration of meetings is to be provided here. Some documents can be developed effectively with infrequent meeting, most work being done by individuals or small groups between meetings, while other projects require more frequent meetings. ]

3.5 Target Date for Initial Public Review

[Assume a starting date of October 1998. When would you expect that the draft standard would be available for review? List your assumptions for meeting Target date.]

3.6 Estimated Useful Life of Standard

[Standards Development Organization procedures often require that review of each document be initiated within five years after adoption to determine whether the document should be reaffirmed, withdrawn, or revised. Since many documents are revised after this interval, candidate participants can estimate the revision task commitment required and all others interested can estimate the stability of the resultant document.]



4. Implementation Impacts

[Once the new or revised document is developed, its value depends on the extent of use in the area of applicability. ]

4.1 Impact on Existing User Practices and Investments

[The proposer should identify the potential impact on users moving from existing practices and evaluates the investment in money, time, and talent required against the potential benefits to determine whether a large proportion of the applicable user community is likely to be motivated to adopt the standard in practice.]

4.2 Impact on Supplier Products and Support

[The impact on suppliers moving to products conforming to the new document is examined, along with the associated support commitment, to weigh the likelihood of their being motivated to do so, possibly while continuing to produce and support existing nonstandard products in the same area of applicability. Anticipated incompatibilities with existing practices or emerging technology should be pointed out, along with the probable impacts on both user and supplier communities.]

4.3 Techniques and Costs for Conformity Assessment

[While the question can be examined more thoroughly during the actual development of the document, the proposal also suggests anticipated techniques and potential costs associated with conformity assessment. This implies that the proposed document can be written in an unambiguous manner, and that measures or other procedures can be defined which would enable suppliers, users, or others to determine conformance.]

4.4 Legal Considerations

[The proposer examines the projected document in relation to such issues as copyrights, patents, restraint of trade, and public interest.]



5. Closely Related Standards Activities

5.1 Existing Standards

[Existing standards and ongoing standards development activities which may affect or be affected by the proposed project should be identified, wherever possible, to assist in the coordination process. ]

5.2 U.S. Standards Development (SDO) Organizations Projects

[Work in current U.S SDO development projects and SDO Study Groups which overlaps or relates to the proposed project is identified. Other related domestic standards efforts, e.g., in ANSI committees or in standards-development bodies within associations or professional societies, are identified.]

5.3 Other Related International Standards Development Projects

[Related ISO /IEC JTC 1 standards development projects are also identified here, along with other related international efforts, e.g., in ISO, ECMA, and CCITT.]

5.4 Recommendations for Close Liaison

[Identify any standardization activities that this project may impact or by which it may be impacted.]



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Wider Views

Overview of the Archival Workshop
Overview of US Effort
Overview of International Effort


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Author: Archival Workshop Program Committee ( +1.301.286.3575
Curator: John Garrett ( +1.301.286.3575
Responsible Official: Code 633.2 / Don Sawyer ( +1.301.286.2748
Last Revised: 28 August 1999, John Garrett